If you wish to apologise or register a Leave of Absence Request, please use the links below. Any problems please use contact form and emails will be forwarded. Remember absences need to be submitted before 6 pm on Thursday to be credited. LOA's require board approval
AGM next week – all being well the accounts will be circulated during this coming week so plenty of time to dream up all the awkward questions for our Treasurer.
Great big (verbal) bouquet for Sally for the fantastic Crystal Palace fund-raiser last week. Sally responded and thanked her hard working team. Pats on the back all round
Michele's secretary distributed the invitations for GWCTD. Open before 5pm Saturday at your peril.
New initiative. Warren's committee is looking to organizing something to do with bikes (e or otherwise) If anyone has any bright ideas for a fund-raiser, please contact him at warren@biznesswins.com
First 2018 RYPEN meeting next week following the AGM.
Volunteers for helping out at Foodbank, Fraser Cove – sorting donations 4th-22nd December. Names to Warwick please wjtdv@xtra.co.nz
GUEST SPEAKER
'Sudoku and my life as a judge in Hong Kong' – intriguing title! Wayne Gould gave us a fascinating account of how it happened, his being in a bookstore in Japan and picking up a book that 'looked interesting'. Wayne wrote a computer programme to generate puzzles and set out to sell the concept after first confirming with the Japanese publisher that there was no legal reason why he shouldn't. The Times in London was a good place to start – he devised a novel sales pitch by presenting them with a mock up of that day's edition with a Sudoku puzzle inserted. An almost immediate seal of approval was given and the rest, as they say, is history.. Surely a case of being in the right place at the right time.
Rejections? Just 3. USA Today, The South China Morning Post (Hong Kong edition) and, sadly, our own Dominion Post. Sudoku is now part of many people's lives, the height of the craze coming in 2005 when Wayne had 2 of his books in Amazon's Top 6.
Incidental facts:
The sales of pencils (and presumably rubbers) increased 700% in 2005
A trial in the US was abandoned when 5 jurors were caught trying to solve puzzles
A Canadian professor runs courses on Sudoku solving
There have been 6 global puzzle crazes. Sudoku of course - the others being the rebus, jigsaw, 15 sliding blocks, crosswords and Rubik's cube.
There are 21 and an obscene number of zeros puzzle combinations
Wayne has had 40 books published, generating sales of some 8 million copies
SERGEANT
Did you know that today was International Clichés Day? Pauline did. She reeled of so many (incorporating names of some 13 Rotarians) that your editor couldn't record them for laughing. It truly brought me to my Jane Nees. Inspired!
AGENDA FOR THE AGM
Introduction
Eric
Overview of the Year
Wayne
Brief summary from committee directors:
Membership & Club Service
Eric
New Generations
Dan / Dave R
International
Pat (Glenys will not be present)
Community Service
Roberta / Barbara
Foundation & Investment
Dean / Ray
Events & PR
Warren (Ursula will not be present)
Club Account
Julie / Ray (assisted by Chris Downey)
Trust Account
Rhonda (Warwick will not be present)
Questions
PARTING THOUGHT from Rhonda.
History repeats itself until we learn the lesson and change our paths
Duties
10-Nov-17
17-Nov-17
24-Nov-17
Welcome
Monique Edlinger
Shaun Piper
Bill Chapman
Door & Parting Thought
David McConnochie
Michele Beaton
Steve Read
Cashier
Kevin Atkinson
Jane Nees
Ken White
Speaker Intro & Host
-
Bill Holland
David Robinson
Speaker Thanks
-
Sally Morrison
Andy Cameron
Sergeant
Dan Allen-Gordon
Bob Sutton
Chris Rapson
Bulletin Editor
Andrew Knowles
Neville Whitworth
Steve Dorrington
Backup
Monique Edlinger
Steve Read
Jo West
Speaker
AGM & Club Assembly
Dame Susan Devoy - Race Relations Commissioner
Leonie Tisch - DG 9930
Club Duties - Revised on 3rd November 2017
WELCOME
Arrive by 6.30am, and collect your name badge from upstairs.
Go to the front door to the hotel, and remain there until 7am.
Greet members, guests and visitors, and make sure that they know how to get to the Tauranga Club.
At 7am, go upstairs and report to the President so that the meeting can begin.
2nd DOOR and PARTING THOUGHT
2nd Door
Arrive by 6.30am. Go upstairs to the bar, and collect a key fob from Robyn or whoever is on duty from the Tauranga Club. (Also collect your name badge from the box.)
Go back downstairs, and remain by the inner door near the stairs.
When a member arrives, use the fob to open the door to let them in.
Please keep the door closed until the next member arrives. (This is important as it is the reason that this duty exists as the hotel manager did not like the door being left open from 6:30 to 7am.)
Parting Thought
Stand up and give a brief and appropriate parting thought when called upon by the President after the Sergeant’s session.
The content of this is up to you, but should be a short and succinct phrase, preferably one that relates either to the speaker’s subject, or some topical issue. It could also just be a bon mot.
Pass a written copy of what you have said to the bulletin writer.
Please resist the temptation to give 2 parting thoughts!
CASHIER
Arrive by 6:30am, and ensure that you have:
The attendance sheet
The visitors form
Visitor badges (sticky labels)
Cash float
Raffle tickets
Raffle prize
Speaker gift(s).
The Treasurer will provide all of these items. (The raffle ticket basket is in the podium.)
Place the raffle prize and speaker gift(s) on the table at the front of the room.
Man the reception desk from 6.30 to 7am.
Tick off members as they arrive under the ‘Attend’ column. Also put a tick in the ‘Cooked’ column if they pay an additional $3 for a cooked meal.
Receive payment for breakfast from those who have not already paid, including visitors. This is currently $17.50, with an additional $3 for a cooked meal. (NB Visitors do not pay on their first visit.)
Ensure that visitors (or their sponsors) fill in their details, including their e-mail addresses on the Visitor’s Form. Pass this to the President at 7am.
Visitors, guests and visiting Rotarians should be given temporary name badges.
Ensure that all visitors are introduced to a club member on arrival. That person should then introduce visitors to the President.
Sell raffle tickets at a cost of $1 each.
Count the cash taken for breakfasts and the raffle, and pass it to the Treasurer, together with the attendance sheet and unsold raffle tickets.
Fold the raffle ticket stubs and put them into a container. Place it on the table with the raffle prize(s) at the front of the room after 7am.
Take note of any late arrivals during breakfast, and ensure that they are included on the attendance sheet.
After the meeting, inform the bulletin author of the total amount raised in fines, and give the money to the Treasurer.
Replace the raffle ticket basket in the podium.
SERGEANT
Before Breakfast
Arrive by 6.30am, and assist in setting up the room, ensuring that the lectern, badge box, raffle prize, speaker gift(s) and flag are in position.
Call the meeting to order at 7am, and make an appropriate introduction or grace. (Try to avoid the Rotary grace if possible, using words of your own or another grace.)
Invite guests to have breakfast first, followed by members.
During the Meeting
After the guest speaker has finished, the President will call on you to run a fining session.
First, get the speaker (or another guest) to draw the raffle, and present the prize - usually a bottle of wine. (The raffle winner will then collect the fines.)
Run the fining session, aimed at raising money for the club. The session should be prepared in advance, and it should be interesting, topical, relevant and preferably amusing.
Note that the allocated time is 5 minutes. If a meeting is running early, it is not your job to fill the time; that will be taken care of by the President. If a meeting is running late, however, you may be asked to cut it short.
SPEAKER HOST AND INTRODUCTION
Sometime in the days before the meeting, do some research on the guest speaker.
Arrive no later than 6:30am, and be at the front door to the hotel to meet and greet the guest speaker.
Bring the speaker upstairs, and ensure that they have everything they need for their presentation, and that they know how to use the audio/visual aids.
Then introduce them to the President, and to as many members as possible before the meeting begins.
Sit with the guest speaker during breakfast on the same table as the Club President.
Make sure the guest speaker is aware that they have the floor for no more than 20 minutes, including questions.
Make a brief introduction of the guest speaker when called upon by the President. Speak for no more than 30 seconds.
SPEAKER THANKS
Before the meeting starts, check that the ‘Thank-you’ gift is available. You should take it to your table so that you can hand it over when you speak.
When called upon by the President, provide a short and succinct message of thanks on behalf of the club for the presentation. (It is important you resist the temptation to make your own speech or express your own viewpoint.)
Hand over the gift to the speaker.
BACK-UP
Arrive by 6.30am, and be available to take over the duties of any rostered member who does not turn up for the meeting.
If 2 or more rostered members are absent, find other members to carry out the additional duties for you.
PLEASE NOTE: All members have the responsibility of bringing a guest to Rotary at least once during the year to ensure that the wider community has the opportunity to understand the purpose of Rotary, and its role in the community. An important benefit of this task is that, those brought along as guests could be potential members.
